UNISEA HSE is an incident reporting and improvement system with a lot of capabilities. Workflow, mail notifications, analysis, and exports. The key thing is our focus on the vessel user. By making use of workflow, notifications, exports, and analysis, you have an efficient way of managing continuous improvement in your company. The key feature is our strong focus on the vessel user.
UniSea HSE is an improvement system with reports for Incidents, Bulletins, Circular Letters, Experience Transfers, Experience Feedbacks, Meeting Reports and more. Through easy registration, workflow, mail notifications, and analytics, your company will have an efficient way of managing continuous improvement in the company. PDF export of incident reports simplifies keeping clients and partners in the loop as well.
Create and configure factor jobs in our UniSea KPI tool to track LTI, TRCF, TRIF etc, for as many factor types and definitions you like and get automated statistics and trends. Easy to use, no visual noise, and covers all your needs.
UNISEA HSE EXPANSIONS:
UNISEA HSE – Safety Observation is an expansion to UniSea HSE for stop-card reporting that can be managed onboard. There is also a report generator for creating summary reports for use in Safety meetings on board.
UNISEA HSE – DP Report is an expansion to UniSea HSE that includes a form for registering and analyzing incidents related to DP operations. The form is based on the guidelines from IMCA.
UniSea QA is an electronic Management System for manuals and includes automated version control with revision history and workflow. No more worrying about paper copies and how to update the vessels. All vessels have the lastes revisions in minutes.
UniSea QA is a system for electronic QA manuals and automated version control with revision history and workflow. There is also a Read-confirmation functionality for verification that new procedures or changes have been implemented onboard. Each procedure can be defined with a document owner to simplify the revision process.
An integrated confirmation functionality were the master on each shift confirms the procedure with a private password, help you track the procedure as it is implemented in the fleet. For auditing purposes you can document how you implement new and revised procedures in your company
UNISEA AUDIT is a user-friendly tool for creating, following-up and analyzing internal and external audit reports and Vettings. They can be processed onshore as well as onboard a vessel.
UniSea Audit is An Audit Reporting and follow-up solution. The company can define it’s own Audit types like Internal, ISM, External, Port state, Vetting etc., and finding references like QA procedure(s), ISO, ISM, ISPS, VIQ ++.
You can create Audit plans that synchronize out to the vessels, and the master is also notified by email automatically of the planned audit. You can do analysis on the findings based on the references mentioned above, by Cause/root cause, by Auditor, Auditor’s company, and more.
Findings from an Audit can be delegated and processed individually based limit date and delegated person. The office has summary analysis reports and several export options like Corrective Action Plan, Corrective Action Summary etc.
UNISEA RISK is an easy to use solution for Risk Assessments/SJA/Toolbox Talk.
A key feature is the ability to share data with other vessels, and as a result, knowledge is easily shared throughout the company.
UniSea Risk also has an SJA solution with the option of delegating hazards for individual follow-up, and a Toolbox talk form
UniSea Risk lets all vessels in the company share their Risk Assessments, and copy a draft Risk Assessment from a vessel who has previously done a similar job to save time. The Company can also create Risk templates at the office for all vessels to use as starting points for their Risk Assessments.
The Risk Assessments can also be linked to PTWs in the UniSea Permit To Work module.
UNISEA PTW is a complete solution for simplified registration and follow-up of PTWs onboard with an easy to use form and approval cycle.
UNISEA PTW has a dynamic and easy to use workflow. The user is presented only with boxes, fields, and options relevant to his selection in the start of the report, «Hot work», «work aloft», «use of dangerous substances», «work in confined spaces» and so forth.
UNISEA PTW includes Electronic and Mechanical ICCs with link functionality to relevant QA procedures as well registration of Gas monitoring. A location responsible can be defined and have a workflow for approving PTWs.
An important feature is that PTW configurations can be vessel specific, this adds flexibility to that meet the needs of different complexity on vessels.
Instead of a manual whiteboard, you can have a screen with a live updated status for all active PTWs. Better control on PTW closing, more use in the engine room, the ability to monitor PTW-use on board from the office and also do statistics.
UniSea ISPS aims to address all issues related to the ISPS regulatory demands. There is a manual component similar to the one found in the UniSea QA module. Furthermore, there are forms for ISPS log, ISPS forms, ISPS SSP/SSA review and also a mail archive for SSAS alerts for full loop testing of the alarm system.
We also include a special view for use with Port State inspections, that only show relevant limited information from the system.
The SSA and SSP forms can be configured to meet your company requirements.
UNISEA 14001 is a waste management tool covering all your environmental factors related to waste, fuel consumption, fuel by activity, and NOx, SOx, CO2 emissions on your vessels, rigs, and offices.
The UNISEA 14001 application and analysis of its data, will help reduce the carbon footprint of your company. Powerful reporting tools let you analyze and generate automated reports from the data, for both internal and external use. Get statistics related to SEEMP and 14001 by using the «easy to use» dashboard and reporting tools.
A key focus in UNISEA 14001 is simplicity for the end-user. Reuse relevant data, no double reporting. With our reporting tools, you analyze and generate automated reports from the data for use both internally and externally.
Do statistics related to SEEMP and 14001 with our easy to use dashboard and reporting tools. Save time on board, save time onshore.
UNISEA MSDS (Material Safety Data Sheet) helps you structure and synchronize all data sheets in your company. Make an update once, and all relevant vessels are automatically updated. Each vessel only sees the datasheets that are relevant to them.
Each vessel can do a Risk Assessment on the datasheet for both Open and Closed Spaces. We also support multiple languages, so that you can have both English and Portuguese and other languages.
The MSDS can also be linked to PTWs in the UniSea Permit To Work module.
UNISEA MANAGEMENT FORMS includes several forms related to ISM and vessel management. These include Visit Report, Masters Review and Employee Evaluation.
You can customize the Master Review in an easy to use forms builder, with your own chapters and your own questions. You can also configure checkbox choices connected to each question together with a comment field.
Seafarers are tired of double reporting, and the feeling of creating data that the company struggles to make use of. With our flexible Master Review and Evaluation forms builder and export tools, we help you meet regulatory requirements, and at the same time drive some real business benefit from the data and work that your seafarers put into the system.
The same day the last Master Review or Evaluation report arrives in the office (automatically through replication between vessel and office), you can take out a summary analysis reports for Masters Review and Employee Evaluations that gives you the results of how the users onboard have graded each question. You can also create a Comments report, where you select one question, and this export creates a report with all comments and answers on this particular question. Great for workshops and for making use of the data to improve.
This gives you an overview and finger-on-the-pulse feeling before you have read through any of the reports. In turn, this is a great help when doing the Management Review as well.
We also see this report being used as a report to upper management, and it’s very useful to compare the Summary analysis report from this year with those from earlier years, to see if there are any trending issues that should be dealt with.
Flexible forms builder with the ability to create several evaluation templates, with different complexity. For instance, you might want one for fixed employees, one for project employees, one for first-trip-revaluation etc. You can create as many as you need.
UNISEA EMERGENCY help you control information and maximize the efficiency of your team during a crisis or an emergency situation.
UniSea Emergency is built around the Emergency log and help your organization manage emergency incidents and drills in an effective way by working smarter together in an easy to use integrated workspace with a live data feed.
The integrated log is available to all personnel and provides instant updates of all communication and status of the people involved in the incident. It also integrates meeting minutes and personal tasks to the emergency team.
UniSea Emergency integrates meeting templates for use in first meetings, status meetings and more as the crisis/drill progresses. It also has the ability to create live task for better collaboration and overview throughout your team.
UNISEA DOCUMENTS deliver a structured folder system onboard and synchronize relevant documents between vessel and head office. By using UniSea Documents the vessel user archives reports, checklists, documents etc. one time, and the information is then automatically made available to people at the office.
All companies have a lot of Word and Excel templates. Based on these a lot of documents and reports are created and stored on the file system onboard, and the folder structure tends to be different on all vessels, instead of having a company standard on how information is archived.
Word and Excel reports are typically sent to the office in emails, often to more than one person. They then spend time archiving those reports and deciding where to put them. First in a folder in each person’s mail database, then maybe also on the company’s server, and maybe even on the local “My documents”.
Therefore ending up taking 10 times the disk space both on board and at the office, stealing time and creating frustration along the way.
Save time, maintain structure and get a company standard for archiving.
UNISEA DAILY REPORT is an executive summary report from vessel to office. The solution provides daily overviews of activities, irregularities, fuel consumption etc. based on the previous and the next 24 hours. Easy access to updated information for everyone, anywhere and anytime! .Available on web, iPhone, iPad and Android devices
Everyone in the office has access to a dedicated view that shows the latest reports from all vessels. As a new report arrives, the old report is moved to history. You always have one dedicated view with the latest Daily Reports for your fleet, providing you with an easy overview with one click.
UniSea Daily Report gives the office an overview of the vessels last 24 hours and the coming 24 hours in terms of Operational issues, activities, irregularities, fuel consumption, POB, Next Crew change, Attachments (like crew list etc). UniSea Daily Report also integrates the activity log with our Emission report in UniSea 14001 to get fuel/activity data for use towards SEEMP.
Having up-to-date information available for all office staff makes a huge difference and makes the workflow in the company more dynamic. It’s all about getting the right information to the right people at the right time, without using each other as secretary. Everyone knows where to find the latest up to date information. From the reception to purchasing, chartering, technical dep. and management, everyone has access to the latest information.
Are you tired of daily reports by e-mail? Today’s seafarers do a lot of reporting and a lot of double reporting. The challenge is to deliver up-to-date information to the staff on shore, so they can make informed decisions related to the day to day operation of the fleet, without drowning the seafarers in unnecessary reporting of the same data over and over and over again.
We need to re-use data were possible, we need to collect data automatically, we need automated synchronization to shore, we need to present the data in an easy and accessible way on many platforms (Mobile/Tablet/Web) and we need to keep it out of the inbox in your mail system!
This is what UniSea Daily Report can do for you.
UNISEA LIBRARY helps the vessel to structure and log where things are stored so finding what you are looking for becomes easier.
Keeping track of all physical documentation onboard a vessel can prove challenging. Items like Manuals for equipment onboard, Maps, Vessel Drawings and more are stored at different locations. UniSea library helps the vessel to structure and log where things are stored, so that finding what your looking for is easier, and standardizing on the same solution on all vessels instead of Excel spreadsheets. The office can also monitor books onboard the vessel to make sure they have the correct versions.
UniSea Library automatically generates item-labels to ensure a standardized way of labeling physical documentation onboard.
UNISEA CONTRACTS keeps track of all spot and long-term contracts with functionality for day rates, escalations and options.
Create all your contracts, define daily rates, options, link in documents from external sources, and add attachments. Contracts escalations are registered in the contract document and you also see the escalation history for that particular contract. Contract options are also handled in the contract document.
Get email notifications prior to escalation limit, and also prior to option declare limit to help you stay current. UniSea Contracts also has a contract overview with our Contracts GANT diagram.
UNISEA TENDER ensures vessel specifications are always up to date and available for the chartering department, office users and vessels. Information is automatically synchronized between the different locations and the data can easily be exported to tools like Excel.
Keeping the vessel specifications up to date, and available for chartering department, office user laptops, vessels etc and keeping track of latest versions, is not always easy. In this application, the complete vessel specification is in one database that is automatically synchronized between different locations, making sure you keep the data in only one place, and that it is up to date and correct at all times.
Items that change often can be administrated by the vessel to save time and save double registration. The fleet can be sorted by vessel type or tender item category. You can also create as many export templates as you like for easy data-exports like “Cargo capacity summary” and more.
Select a template, select a vessel or vessel type, and export the specifications for print to PDF or use in a tender process.
The UniSea Tender tool is also available as an app for iPhone, iPad and Android devices.
UNISEA CERTIFICATE is an easy-to-use solution for registering all types of certificates and assigning them to responsible persons.
Keeping track of Certificates and expiry dates and meeting the technical staffs’ requirement for local copy/scans of the real certificates on their laptops, and making sure it’s the correct version can prove challenging.
This is why we created UniSea Certificate, a user-friendly solution where you register all types of certificates and assign them to responsible persons, which receives mail notifications a set number of days before expiry based on your pre-warning specifications for that certificate type.
Scanned versions of a certificate can be added as an attachment. Everything is automatically synchronized with the office server and vessels to ensure everyone has the same data.
UNIVU Simplifies and structures MOMs, meeting tasks and follow-up. In this way, the whole process is more time efficient and helps the management keep an easy overview and finger on the pulse of the organization. As a result, your management team will be more productive.
Univu Business Manager helps minimize time-related to creation and follow-up of minutes-of-meetings. A major point is that it helps mid-level managers and up, stay in control and follow up tasks they delegate.
While the meeting is being held, The meeting manager creates tasks in the MOM and delegates them in the solution. This saves time and eliminates writing the MOM twice, which is often the case.
After the meeting, the participants can see all their individual open tasks in one list, and that action list will then consist of tasks from several meetings. When a task is completed, the task is archived and the Meeting Manager is notified. In this way, the whole process is more efficient and helps the management keep overview and finger on the pulse of the organization in an easy, intuitive way.
Univu can run as a cloud-service or installed locally on company internal servers. Univu also supports running on multiple servers for international businesses and can run locally on rigs and vessels and replicate data on a scheduled basis.
- More efficient meetings
- Automatic mom (minutes-of-meeting) archive
- Open task follows into new moms
- Delegate task from the mom
- Meeting manager can easily monitor progress on tasks
- Highly flexible export capabilities
- Highly adapted for operational meetings
- Works great as an easy-to-use project management tool