UNISEA HSE is a robust incident reporting and improvement system that makes it easy to drive a culture of safety, operation, and sustainability throughout the organization.
By making use of workflow, notifications, exports, analysis, and keeping a strong focus on the vessel user, UNISEA HSE is a highly efficient tool for managing continuous improvement in your organization.
UNISEA HSE lets you create reports for Incidents, Bulletins, Circular Letters, Experience Transfers, Experience Feedbacks, Meeting Reports, and more. It features easy registration, workflow, mail notifications, and analytics.
The included PDF export of incident reports simplifies the process of keeping clients and partners in the loop.
You can create and configure factor jobs in the UniSea KPI tool to track LTI, TRCF, TRIF, etc., for as many factor types and definitions you need and get automated statistics and trends on the fly. UNISEA HSE is easy to use, with no visual noise, and it covers all your needs.
Add more capabilities to UNISEA HSE with the following expansions:
UNISEA HSE – Safety Observation
Manage stop-card reporting onboard the vessel. The expansion also includes a report generator for creating summary reports for use in Safety meetings on board.
UNISEA HSE – DP Report
This expansion includes a form for registering and analyzing incidents related to DP operations. It bases the form on the guidelines from IMCA.
- Create reports for Incidents, Bulletins, Circular Letters, Experience Transfers, Experience Feedbacks, Meeting Reports, and more
- Manage continuous improvement in the organization.
- Automated statistics
- Keeps clients and partners in the loop.
- PDF export
- Strong focus on easy use for the vessel
- Time saving
- User-friendly interface
UniSea QA is an electronic Management System for QA manuals. It includes automated version control with revision history and workflow so that every vessel in the fleet has access to the latest revisions in minutes. There will be no more worrying about paper copies and how to update the vessels.
UniSea QA includes a Read-confirmation functionality to verify new procedures or changes onboard. A document owner can define each procedure to simplify the revision process.
Integrated confirmation functionality where the master on each shift confirms the procedure with a private password helps track the implementation progress of the procedure Throughout the fleet. For auditing purposes, documenting routines for the implementation of new and revised procedures in the company is easy.
The entire fleet has access to the latest revisions in minutes
Easy to Track the implementation progress of a procedure
Automated version control with revision history and workflow
Read-confirmation functionality to verify new procedures or changes
No more paper copies
Documenting routines is easy
UNISEA AUDIT is an efficient and user-friendly tool to create, follow-up, and analyze internal and external Audit Reports and Vettings, which can be processed both onshore and on board a vessel.
Each company can define it’s own Audit types such as Internal, ISM, External, Port state, and Vetting. Finding references like QA procedure(s), ISO, ISM, ISPS, VIQ, and more can also be defined.
UniSea Audit lets you create Audit plans that synchronize with all your vessels. The master on board will automatically receive an email notification ahead of the planned audit. You can also perform analysis on findings based on company-specific finding references, by Cause/root cause, by Auditor, Auditor’s company, and more.
The Findings from an Audit can be delegated and processed individually based on a limit date and delegated person. The office has access to summary analysis reports and several export options such as Corrective Action Plan and Corrective Action Summary.
Create, follow-up, and analyze internal and external Audit Reports and Vettings
Synchronize Audit plans with all vessels
Create custom company definitions on Audit types
Perform analysis on findings based on company-specific finding references
Delegate and process Findings from an Audit individually
Office access to summary analysis reports
Several export options
UNISEA RISK is an easy to use solution for Risk Assessments/SJA/Toolbox Talk. A key feature is the ability to share data with other vessels efficiently. As a result, knowledge is shared throughout the organization.
With UniSea Risk, all vessels in the company share Risk Assessments. It also enables you to copy draft Risk Assessment data from a vessel that has previously done a similar job to another vessel to save time. Risk templates for all vessels to use as starting points for their Risk Assessments can be created onshore at the office.
The Risk Assessments can be linked to PTWs in the UniSea Permit To Work module. It also includes an SJA solution with the option of delegating hazards for individual follow-up and a Toolbox talk form.
All vessels in the company share Risk Assessments
SJA solution for delegating hazards for individual follow-up
Copy draft Risk Assessment data from one vessel to another
The Office can create Risk templates for all vessels to use as starting points
Risk Assessments can be linked to PTWs in the UniSea Permit To Work module
Includes a Toolbox talk form
UNISEA PTW features a dynamic and easy to use workflow. The user is presented only with boxes, fields, and options relevant to his selection at the start of the report, «Hot work,» «work aloft,» «use of dangerous substances,» «work in confined spaces» and so forth.
UniSea PTW includes Electronic and Mechanical ICCs with link functionality to relevant QA procedures as well as registration of Gas monitoring. A location responsible can be defined and have a workflow for approving PTWs.
An important feature is that PTW configurations can be vessel-specific; this adds flexibility that meets the needs of different vessels with varying complexity and purpose.
Instead of using an old-fashioned whiteboard, you can have a screen with a live-updated Status for all active PTWs. This provides better control on PTW closing, more use in the engine room, the ability to monitor PTW-use onboard, from the office, and to perform statistics.
Vessel-specific PTW configurations
Live-updated Status for all active PTWs
Ability to monitor PTW-use onboard, from the office
Dynamic and easy to use workflow
Registration of Gas monitoring
Electronic and Mechanical ICCs with link to relevant QA procedures
UNISEA ISPS addresses all issues related to the ISPS regulatory demands; it features a manual component similar to the one found in the UniSea QA module.
The application includes forms for ISPS log, ISPS forms, ISPS SSP/SSA review, as well as a mail archive for SSAS alerts for full loop testing of the alarm system.
UniSea ISPS features a dedicated view for use with Port State inspections, which only show relevant information from the system. Also, the SSA and SSP forms can be configured to meet your company requirements.
Addresses all issues related to the ISPS regulatory demands.
Includes forms for ISPS log, ISPS forms, ISPS SSP/SSA review.
Configurable SSA and SSP forms
Dedicated view for use with Port State inspections
Mail archive for SSAS alerts
UNISEA 14001 is a waste management tool that covers all your environmental factors related to waste, fuel consumption, fuel by activity, as well as NOx, SOx, CO2 emissions on your vessels, rigs, and offices.
The UniSea 14001 application and analysis of its data helps to reduce the carbon footprint of your company. Powerful reporting tools let you analyze and generate automated reports from the data which can be used for internal or external purposes. Get statistics related to SEEMP and 14001 by using the intuitive dashboard and reporting tools.
A key focus in the application is simplicity for the end-user. Reuse relevant data and avoid double reporting. This will help you save time onboard and onshore.
Covers all environmental factors.
Prevents double reporting.
Reuse relevant data
Powerful reporting tools
Analyze and generate automated reports
Ability to link to PTW`s in the UniSea Permit To Work module.
UNISEA MSDS (Material Safety Data Sheet) helps structure and synchronize all data sheets in the company. Make an update once, and all relevant vessels are automatically updated. Each vessel will only see datasheets that are relevant to them.
UniSea MSDS provides each vessel with the opportunity to perform a Risk Assessment on the datasheet for both Open and Closed Spaces. It includes support for multiple languages so that that content can have both English, Portuguese as well as other languages.
It is possible to link The MSDS to PTWs in the UniSea Permit To Work module.
Helps structure and synchronize all data sheets in the company.
Prevents double registration.
Improved focus, Each vessel only see relevant datasheets
Support for multiple languages.
Opportunity to perform a Risk Assessment for Open and Closed Spaces
Ability to link the MSDS to PTW`s in the UniSea Permit To Work module.
Double reporting, and the feeling of creating data that the company struggles to make use of can be challenging for many seafarers. With the flexible Master Review, Evaluation forms builder and export tools, UniSea Management forms help meet regulatory requirements, while at the same time drive some real business benefit from the data and work that the seafarers put into the system.
UNISEA MANAGEMENT FORMS includes several forms related to ISM and vessel management. These include Visit Report, Masters Review, and Employee Evaluation. The Master Review can easily be customized to use forms builder, with personalized chapters and questions. Each question can be configured with connected checkbox choices and a comment field.
As the latest Master Review or Evaluation report arrives at the office (automatically through replication between vessel and office), summary analysis reports for Masters Review and Employee Evaluations that provide results on how users onboard have graded each question can be extracted.
It is possible to create a comments report with all comments and answers on a particular question — a valuable tool for workshops and for making use of the data for improvements.
The Master Review provides an overview and finger-on-the-pulse feeling before reading the reports. In turn, this is a great help when doing the Management Review as well.
This report is also well suited as a report to upper management. The report is beneficial when comparing the current Summary analysis report with reports from previous years to see if there exist any trending issues.
The Flexible Evaluation Report forms builder, with the ability to create several evaluation templates with different complexity. For instance, you might need one template for permanent employees, another one for project employees, one for first-trip-revaluation, etc. You can create as many templates as you need.
- Master review with comments report
- Evaluation report
- Easy to use forms builder
- Unlimited templates
- Easy to use
A big challenge during an emergency incident is how to collaborate effectively within the organization, and give everyone involved the right situational awareness.
UniSea Emergency helps control information and maximize team efficiency during a crisis or an emergency. It is built around the Emergency log and aids the organization to manage emergency incidents and drills by working smarter together in an easy to use workspace with a live data feed.
The integrated log is available to all personnel and provides instant updates of the communication and status of people involved in the incident. It also integrates meeting minutes and personal tasks for the emergency team.
UniSea Emergency integrates meeting templates for use in first meetings, status meetings, and more as the crisis/drill progresses. It can also create live tasks for better collaboration and overview throughout the team.
When a new log entry is created, previous communication related to the caller or the relevant crew member is displayed as you register the call. This helps deliver consistent information to press, Next of kind and other parties. UniSea Emergency enables you to stay on message and remain consistent in your communication.
As the Emergency Manager updates the shared list of objectives, ‘it’s reflected in the workspace for all users of the system. A key benefit is that UniSea Emergency will be available for authorized personnel anywhere.
UniSea Emergency can be used “live” on a screen in the Emergency room.
Also, all staff involved at the main office, department offices, those that are traveling, can access the system depending on their access privileges on their computer, iPhone, IPad, or Android device.
UniSea Emergency significantly improves organizational efficiency during a crisis.
- Integrated log available to all authorized personnel
- Increases efficiency and communication of the emergency team
- Create and assign tasks on the fly
- All information is updated live
- Available on desktop and mobile devices
- Integrated Meeting templates
- Easy to use
UNISEA DOCUMENTS delivers a structured folder system onboard and synchronize relevant documents between vessel and head office. With UniSea Documents, the vessel user archives reports, checklists, and documents once. The information is automatically made available to people at the office.
Most companies have massive amounts of Word and Excel templates. Based on these, numerous documents and reports are created and stored within the file system on board. Often the folder structure tends to be different on all vessels, instead of having a company standard on how information is archived.
Word and Excel reports are usually sent to the office in emails, often to more than one person, which in turn spend time archiving the reports and deciding where to put them. This inefficient way of working ends up taking more disk space than necessary, both onboard and at the office and is stealing time and creating frustration along the way.
With UniSea Documents, you save time, maintain the structure, and get a company standard for archiving.
Data is synchronized between office and vessel
Up-to-date information available for all office
Company standard for archiving improves efficiency
Prevents Double reporting
Available on the web, iPhone, iPad, and Android devices
UNISEA DAILY REPORT is an executive summary report from vessel to office. The solution provides daily overviews of activities, irregularities, fuel consumption, and more based on the previous and the next 24 hours. It offers easy access to updated information for everyone, anywhere and anytime. It`s available on the web, iPhone, iPad, and Android devices.
All relevant personnel at the office will have access to a dedicated view that shows the latest reports from the fleet. As soon as a new report arrives, the old one is moved to history.
UniSea Daily Report gives the office an overview of the previous and next 24 hours in terms of Operational issues, activities, irregularities, fuel consumption, POB, Next Crew change, and attachments on the vessel. It also integrates the activity log with our Emission report in UniSea 14001 to get fuel/activity data for use towards SEEMP.
Up-to-date information available for all office staff makes a huge difference and provides a dynamic workflow within the company. It’s all about getting the right information to the right people at the right time. With UniSea Daily Report, All relevant personnel has access to – and knows where to find up-to-date information — from the reception to purchasing, chartering, technical department, and management.
Today seafarers do a lot of reporting and double reporting. The office relies on up-to-date information from the vessel to make crucial decisions related to the day to day operation of the fleet, without drowning the seafarers repeatedly with additional reporting of the same data.
UniSea Daily Report uses data when possible, collects data automatically, automates synchronization to shore, and presents the data in an easy and accessible way on multiple platforms (Mobile/Tablet/Web) while keeping it out of the inbox in your mail system at the same time.
- Daily overviews of activities, irregularities, fuel consumption, and more.
- Easy access to updated information for everyone, anywhere and anytime
- Data is synchronized between locations
- Integrates with activity log in Emission report in UniSea 14001
- Up-to-date information available for all office
- Provides a dynamic workflow within the company
- Prevents Double reporting
- Available on the web, iPhone, iPad, and Android devices
- User-friendly interface
- Easy to use
Keeping track of physical documentation onboard a vessel can prove challenging. Items like Manuals for equipment onboard, Maps, Vessel Drawings and more are often stored at different locations.
UniSea library helps the vessel structure and log where things are stored, so finding what you are looking for easier. UniSea library is a more efficient way to standardize a system on all vessels instead of using Excel spreadsheets. The application also provides the office with the ability to monitor books onboard the ship to ensure they have the correct versions.
UniSea Library automatically generates item-labels to ensure a standardized way of labeling physical documentation onboard.
- Automatically generate standardized item-labels
- An efficient tool for logging location of items
- Monitor books onboard the ship
- Easy to use
UniSea Contracts keeps track of all spot and long-term contracts with functionality for day rates, escalations, and options.
Define daily rates, options, link in documents from external sources, and add attachments when you create the contract. Contracts escalations are registered in the contract document, and the escalation history for that particular contract is visible.
A Contracts GANT diagram overview is included with UniSea Contracts.
- Keep track of spot and long-term contracts
- Supports attachments
- Handle Contract options in the contract document
- Email notifications for contract events
- Includes GANT diagram overview.
- User-friendly interface
UNISEA TENDER ensure vessel specifications are up to date and available for the chartering department, office users and vessels. The data is synchronized between the different locations and easily exported to tools like Excel.
Keeping the vessel specifications up to date, and available for the chartering department, office user laptops, and vessels while keeping track of the latest versions, is not easy. UniSea Tender stores the complete vessel specification in a single database which is synchronized automatically to different locations. In this way, you ensure that data is correct, up to date and stored in only one place.
Items that often change can be administrated by the vessel to save time and avoid double registration. The fleet can be sorted by vessel type or tender item category. Also, you can create as many export templates as you need for easy data-exports like “Cargo capacity summary” etc.
Select a template, select a vessel or vessel type, and export the specifications for print to PDF or use in a tender process.
UniSea Tender is also available as an app for iPhone, iPad, and Android devices.
Ensures vessel specifications are up to date
Prevents Double registration
Synchronized Data between locations
Easy export to Excel and similar tools
All Data in one single database
Available as an app for iPhone, iPad, and Android devices.
UNISEA CERTIFICATE is an easy-to-use solution for registering all types of certificates and assigning them to responsible persons.
Keeping track of Certificates and expiry dates and meeting the technical staff’s requirements for local copy/scans of the original certificates, while making sure it’s the correct version can prove challenging.
UniSea Certificate is a user-friendly solution for registering all types of certificates and assign them to responsible persons. The responsible person will receive mail notification a set number of days before expiry based on your pre-warning specifications for the certificate type.
Scanned versions of a certificate can be included as an attachment. All data is synchronized automatically with the office server and the vessels to ensure everyone has access to the same data.
- Automatic notifications ahead of the expiry date
- Scanned versions for certificates are supported
- All data is synchronized between office and vessel
- User-friendly interface
UNIVU Simplifies and structures MOM’s, meeting tasks, follow-ups and makes the meeting process more time-efficient while providing the management with a finger on the pulse and a clear overview of the organization. As a result, your management team will be more productive.
Univu Business Manager helps minimize time-related to creation and follow-up of MOM’s and help mid-level managers and above, stay in control, and follow up tasks they delegate.
During a meeting, The meeting manager creates tasks in the minutes-of-meetings and delegates them within the UniVu application. This saves time and eliminates writing the MOM twice, which is often the case.
After the meeting, the participants see all individual open tasks in one list, that action list will consist of various tasks from several meetings. Whenever a task is completed, it is archived, and the Meeting Manager will be notified. In this way, the whole process is more efficient and helps the management keep an overview in an easy, intuitive way.
UniVu can run as a cloud service, or it can be installed locally on the company’s internal servers. Univu supports running on multiple servers for international businesses and can run locally on rigs and vessels and replicate data on a scheduled basis.
- More efficient meetings
- Automatic mom (minutes-of-meeting) archive
- Open task follows into new moms
- Delegate task from the mom
- Meeting manager can easily monitor progress on tasks
- Highly flexible export capabilities
- Highly adapted for operational meetings
- Works great as an easy-to-use project management tool
Forms & Checklists is a versatile and powerful application to aid with the transition from paper to digital task documentation.
Create all types of forms and checklists with the template builder. A Template can be anything from a basic form to complex checklists used during Dynamic Positioning. The user role regulates the access and distribution of templates.
The data collected using Forms & Checklists are not available for analysis or SQLite export.
- Create all types of forms and checklists
- Limit access and distribution of templates by roles.
- Easy to use
The UniSea DP module is developed in cooperation with Global Maritime. With UniSea and Global Maritime as your partner, the DP Module provides one cost-effective solution for all of your DP Assurance needs.
This unique initiative will improve traditional DP assurance by simplifying and reducing the time related to DP Assurance overall. The DP Module
facilitates collaboration between Global Maritime, the Vessel, and the Office and reduces the time required on-board for DP trials.
The DP Module is fully integrated for planning, communication, conducting the audit, reporting, and close-out of the DP Trials with Global Maritime. This keeps the verification at the highest level and reduces any risk of error or miscommunication. DP related findings integrate with the existing UniSea audit module.
Provides Document Management which can handle and save all documents, including Annual DP trials, DP FMEA, DP Operations Manuals, Capability Plots to ensure the latest version available at all times.
Operational Support Documents
Ensures the latest applicable Class rules, IMCA, MTS, IMO,
industry guidance is available for the Vessels.
DP Rules & Guidance
Making the most relevant class rules, IMCA, MTS, IMO guidance
available for the specific vessels.
The DP Module integrates with the UniSea HSE Modules, enabling DP incidents
to be accessible in the DP Module, resulting in enhanced lessons learned sharing, risk minimization, and continuous improvement.
- One Supplier for all DP Support.
- It Reduces the Project Management hours (time and money) for both Customer and Global Maritime.
- Save cost and time for revision of documents/reports.
- Reduce clarifications, project coordination between Global Maritime, Vessel, and Management.
- Less paper, emails and administration.
- Reduce the time required for the trial program.
- Improved Verification of test results.
- Trials program ready and available one year in advance for the crew for familiarization.
- Complete vessels approved jobs for verification in due time before Global Maritime attending.
- All communication, follow up and close out of findings and Global Maritime verification within the module.
- It provides a simple system for the crew to address and close-out findings directly into the DP Module from the Vessel and for Global Maritime to verify directly.
- Alleviates reliance on individuals and handover of issues.
- Provides one integrated solution to retrieve all vessel specific DP Documentation.
- Create Operational DP documents with support provided by Global Maritime.